How to Use the Gmail Connector in Muse

1. The short answer

As of October 25, 2026, Gmail is a live connector in Muse. It was still listed in the October 15 in app check, which counted 54 connectors in the web app, and it was confirmed working in Japan on the October 23 launch day. It has been live since launch day, September 8, 2026, with no October change to how it works: connect it and Muse can read your mail, summarize what arrived, draft replies in your voice, and send them when you approve. It cannot do any of that without your say if your approvals are set right, and it connects to exactly one Gmail account, so the account you choose is the account it sees.

Here is the honest version. The Gmail connector is the most useful connector Muse has for most people, because email is where the work arrives. The value is not that Muse can read email. Any mail app can do that. The value is that Muse can reason across your mail and your day: which messages need a reply today, which thread already answered itself, and what to say back without you typing it from scratch. The rest of this guide covers how to connect it, the one account limit, the safe setup to use on day one, and the uses that are actually worth your time.

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2. What you need

• Muse access. You need an account with access first, in the United States, Canada, or Japan, where Muse has launched.
• One Gmail account. The connector takes exactly one account. Pick the one where the work actually arrives, not the one you check least.
• Your Google sign in. You connect with your Google account, the same way you sign in to Gmail itself.
• Approvals set to ask me. Before you connect anything, set approvals so nothing is sent without your tap. This is the single most important step on this page.
• Google Calendar, optional but recommended. Gmail plus Calendar is the pairing that makes the morning briefing work. Our Google Calendar connector guide covers that half.

3. How to connect it, step by step

The connection itself takes a few minutes. The setup around it matters more, so run the steps in order and do not skip the approvals step at the end.

1. Open Muse and go to Settings. The connectors list lives there. What is printed there is what your account has, because rollout is staged and two accounts can see different lists on the same day.
2. Find Gmail in the connectors list and open it. If Gmail is not listed, your account has not received it yet. There is nothing to install and nothing you broke. Check again in a few days.
3. Sign in with Google. Use the Gmail account you want Muse to see. Remember this is the one account the connector will use, so sign in with the right one the first time.
4. Grant the access Muse asks for. Muse needs permission to read mail and to send on your behalf. Read the permission screen before you accept it. If a scope surprises you, stop and check what it covers before continuing.
5. Set approvals to ask me. In Muse settings, set approvals so that sending email always waits for you. This is what stops Muse from ever sending a draft you have not read.
6. Test with a read only request. Ask Muse to summarize your unread mail from today. Read the summary against your inbox. If it matches, the connection is good. Do not ask it to send anything on the first day.
7. Use it read only for a week. Summaries, searches, and drafts only. Once you trust what it reads and how it drafts, start approving sends one at a time.

Copy this prompt

You are my email assistant. Use my Gmail connector only.
Rules: you never send an email without my explicit approval. You read, summarize, search, and draft. I approve every send.
My voice: [describe how you sound in a few words, e.g. warm, direct, formal]
Every morning, do this in order.
1. Summarize my unread mail from the last 24 hours. Group it: needs a reply today, FYI only, newsletters and promos.
2. For each message that needs a reply, draft a reply in my voice. Show me the drafts. Do not send anything.
3. Flag anything that looks urgent, angry, or time sensitive, and tell me why.
4. End with the 3 messages I should answer first, in order.

4. What it actually does

The connector earns its place with four uses. Everything else is a variation on one of them.

The morning briefing

Ask Muse for your unread mail from the last 24 hours, grouped by what needs a reply, what is FYI only, and what is newsletters and promos. This is the single highest value use, and it is the one to build a habit around. A good briefing tells you what to answer first and what to ignore, and it takes two minutes to read. Our small business morning briefing guide builds the same habit for owners, with mail, calendar, and money in one briefing.

Find what needs a reply

Ask Muse to find the threads where someone is waiting on you, the ones where a deadline is mentioned, and the ones where the tone turned urgent. This is different from searching your inbox yourself, because Muse reads the thread and tells you the state of it: who asked what, what you already answered, and what is still open. Use it on Monday mornings and on Friday afternoons, when the threads you dropped are the ones that cost you.

Newsletters, summarized

Newsletters are the mail you never read and never delete. Ask Muse to summarize the ones from this week and pull out anything worth acting on. Our newsletter summary guide covers this use on its own, including the prompt that keeps summaries short enough to read.

Drafts in your voice

Tell Muse how you sound once, then ask it to draft replies to the messages that need one. The drafts arrive for your approval, and the approval step is the whole point: you read, you edit, you send. The drafts get better over a few weeks because Muse learns from the edits you make and the replies you actually send. The failure mode to avoid is approving a draft you did not read. A draft you did not read is a message you did not write.

Search across your mail

Ask Muse to find the thread where a client agreed a price, the invoice you were sent last month, or the address a supplier sent in March. This beats Gmail search when you remember the meaning of a message but not the words in it, because Muse reads for meaning. It is still worth checking the result against the original thread before you quote a number from it to anyone.

Follow ups from old threads

Some of the most valuable mail is the mail you already answered and then dropped. Ask Muse to find the threads where you promised something and never closed the loop: the quote you said you would send, the introduction you offered to make, the document you said you would share. Muse reads the thread, tells you what you promised and when, and drafts the follow up. This is the use that quietly recovers work you had already won and then forgot. Run it once a week, on Friday, and treat the list it returns as your closing list for the week. The rule is simple: a promise in an old thread is still a promise, and the person waiting on it does not know you forgot. A short follow up that says you are still on it is worth more than a perfect reply that arrives a month late. If you run a business, this one use alone can pay for the habit, because the threads you dropped are usually the deals that were closest to closing.

5. What it cannot do

The limits are honest and worth knowing before you lean on the connector.

• It cannot connect a second Gmail account. One account is the limit. If your work arrives in two inboxes, pick the one that matters most and check the other yourself. There is no workaround inside Muse for this.
• It cannot send without your approval when approvals are set right. That is a feature, not a bug. If you turn approvals off, you lose the safety net, so keep them on for anything that leaves your inbox.
• It cannot see mail you never connected. Mail in other accounts, other inboxes, and other tools is invisible to it. It reasons from what you connected, nothing more.
• It cannot guarantee it read everything right. A summary can miss a thread, and a draft can misread a tone. Check anything that touches money, legal terms, or an unhappy customer against the original message before you act on it.
• It cannot fix a messy inbox. If your mail is a pile of unread threads with no labels and no filters, Muse will summarize the pile. The briefing gets dramatically better once you archive what is done and label what matters.

6. What to watch for

As of October 25, 2026, Gmail is a settled connector: live since September 8, still listed in the October 15 in app check, and confirmed working in Japan on October 23. There is no October update to how it works, so the habits around it still matter. Check the summary against your inbox for the first week, especially any number or date it quotes. A wrong date acted on fast is worse than a slow read you verified.

Be careful with sensitive mail. Bank messages, legal threads, and medical mail deserve a human read before any reply goes out, even a drafted one. Set a rule for yourself: Muse drafts, you read, you send. The moment you start approving without reading is the moment the connector stops being an assistant and starts being a risk.

Check your data controls. In Muse settings, open Data controls and look at the switch for helping improve the models. If you do not want your chats used for training, turn it off before you start asking Muse to read your mail. That switch controls whether Meta may use your chats to train future models.

Finally, remember the account limit when you plan. The one account rule shapes everything: which inbox Muse briefs you on, which threads it can find, and which drafts it can write. If your work life and your personal life live in different Gmail accounts, choose the work one for Muse and keep the personal one to yourself. That split is also good privacy hygiene.

Get started

Frequently asked questions

Can Muse send email from my Gmail?

Yes. Muse can draft and send email from the Gmail account you connect. Nothing is sent without your approval when your approvals are set to ask me, so every send waits for your tap.

How many Gmail accounts can I connect?

One. The Gmail connector takes exactly one account. Pick the account where the work arrives, because that is the only inbox Muse will see.

Does Muse read all my email?

Muse reads the mail you ask it to read, from the account you connected. It does not read mail in accounts you never connected. Ask it for a summary and it reads what the summary needs, nothing more.

Can I use the Gmail connector outside the United States, Canada, and Japan?

Not yet. Muse itself has launched in the United States, Canada, and Japan only. Join the waitlist and we will send you a fresh code on launch day in your country.

What happens if I disconnect Gmail?

Muse loses access to that inbox. Your mail stays in Gmail, and nothing Muse drafted is sent after you disconnect. You can reconnect the same account or a different one later.

Is my email used to train Muse?

There is a Data controls switch in Muse settings for helping improve the models. If you do not want your chats used for training, turn it off before you start asking Muse to read your mail.

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